A beginner’s guide: How to send a video through Gmail

Sending Videos through Gmail is a convenient and efficient way to share multimedia content with others.


Sending videos through Gmail is a convenient and straightforward way to share precious memories, important presentations, or creative content with your friends, family, or colleagues. Whether you’re using a desktop or an Android device, Gmail offers a user-friendly platform to transfer videos securely. In this beginner’s guide, we will explore step-by-step instructions, along with useful tips and tricks, to help you effortlessly send videos through Gmail. Let’s get started!

Understanding Gmail and Video Attachments

Before we dive into the process of sending videos through Gmail, let’s first understand the basics of Gmail and how it handles video attachments.

1.1 Gmail Overview

Gmail, developed by Google, is a popular and widely used email service that provides users with a reliable and feature-rich platform for sending and receiving emails.

1.2 Video Attachment Limitations
While Gmail allows you to send and receive video attachments, there are certain limitations to keep in mind. As of now, the maximum file size you can attach to an email is 25MB. However, if your video exceeds this limit, don’t worry! We’ll explore alternative methods to send large videos later in this guide.

Sending Videos through Gmail on Desktop

2.1 Compressing Videos
To ensure your video fits within Gmail’s attachment limit, it may be necessary to compress it. There are various video compression tools available online, both free and paid, that can help reduce the file size without compromising the quality significantly.

2.2 Attaching Videos to an Email
Once your video is appropriately compressed, follow these steps to send it through Gmail on your desktop:

a) Log in to your Gmail account.
b) Click on the “Compose” button to create a new email.
c) In the email composition window, click on the “Attach files” button (paperclip icon).
d) Select the compressed video file from your computer’s file explorer.
e) Once selected, Gmail will begin uploading the video as an attachment.
f) Once the upload is complete, add the recipient’s email address, a subject, and any additional message you wish to include.
g) Finally, click on the “Send” button to dispatch the email along with the attached video.

Sending Videos through Gmail on Android

3.1 Using the Gmail App
If you prefer using your Android device to send videos via Gmail, follow these simple steps:

a) Open the Gmail app on your Android device.
b) Tap on the “Compose” button, usually denoted by a pencil icon.
c) Fill in the recipient’s email address, subject, and message, as desired.
d) Tap on the paperclip icon to attach a file.
e) Select the video you want to send from your device’s storage.
f) Once the video is attached, tap on the “Send” button to dispatch the email.

Sending Large Videos through Gmail

4.1 Google Drive Integration
To overcome the attachment size limit, Gmail offers integration with Google Drive, a cloud storage platform. By uploading your video to Google Drive and sharing the link in your email, you can easily send large videos through Gmail.

a) Compress your video or ensure it is within the attachment size limit.
b) Upload the video to Google Drive by logging into your Google account and accessing Google Drive.
c) Once uploaded, right-click on the video file and select “Get link.”
d) In the sharing settings, make sure the video’s visibility is set to “Anyone with the link.”
e) Copy the link provided.
f) Go back to your Gmail composition window.
g) Instead of attaching the video file, insert the link into your email body by pasting it.
h) You can add a brief description or instructions for the recipient to access the video.
i) Finally, click on the “Send” button to share the email with the video link.

4.2 Sharing Google Drive Files through Gmail
Alternatively, you can directly share a video file stored on your Google Drive using Gmail. This method allows recipients to access the video without the need for downloading it.

a) Open the Gmail compose window.
b) Click on the Google Drive icon (represented by a Drive logo) located at the bottom of the composition window.
c) Select the video file you wish to share from your Google Drive.
d) Choose the appropriate sharing permissions (e.g., “Can view” or “Can edit”) for the recipient.
e) Click on the “Insert” button to add the shared video file as a link in your email.
f) Complete the email composition with the recipient’s address, subject, and any additional message.
g) Finally, click on the “Send” button to share the email along with the video link.

Tips for Smooth Video Transfers

5.1 Check File Size and Format
Before attempting to send a video through Gmail, always check the file size and format. Ensure the video meets Gmail’s attachment limitations to prevent any issues during the transfer.

5.2 Compress Videos Efficiently
If your video file exceeds the attachment limit, it’s crucial to compress it efficiently. Use reputable video compression software to reduce file size while maintaining reasonable quality.

5.3 Upload to Cloud Storage
Consider uploading large video files to cloud storage platforms like Google Drive, Dropbox, or OneDrive. This way, you can share the file’s link instead of attaching it directly, ensuring a smooth transfer.

5.4 Inform Recipients
When sending videos through Gmail, it’s a good practice to inform recipients about the video’s size, duration, and any necessary instructions for accessing or downloading the file.

5.5 Verify Video Playback Compatibility
Ensure the recipient’s device and software are compatible with the video file format you are sending. This will help avoid any playback issues on their end.


Whether you’re using a desktop or an Android device, following the step-by-step instructions in this beginner’s guide will enable you to send videos seamlessly via Gmail. Remember to compress large files, utilize cloud storage integration, and inform recipients about the video transfer to ensure a smooth and hassle-free experience. Start sharing your videos confidently through Gmail and make your communication more engaging and dynamic.

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Hi,am Khadijah Sulaiman,and I write on tech.related issues like News, training Opportunities, Social media and more.I love to share findings on tips, tricks and latest information about make life more meaningful and educative. Follow me on Facebook @habijtech and YouTube @habijTv

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